FOOD EXHIBITOR GUIDE

Native Omaha Days Festival 2021

Rules, Regulations and Guidelines
Food Vendor/Exhibitor

 

Days of Operation:

Tuesday, July 27 – Saturday, July 31, 2021 (11 AM – 11 PM)
Sunday, August 1, 2021 (11 AM – 8 PM)
Festival Square (Former OSBN Lot) 2505 N. 24th Street

 

Vendor Information and Requirements:

  • VENDORS ARE NOT ALLOWED TO SELL ALCOHOLIC BEVERAGES!
  • Event occurs rain or shine; be prepared for weather conditions and dress appropriately (wind, rain, heat).
  • Vendors arriving after set-up hours may forfeit their participation and will not receive a refund.
  • Vendor understands a No-Show on any event day may result in forfeiture of vendor space and fees and, will not be reimbursed.
  • All vendors must remain open unless prior arrangements have been made.
  • Vendors are required to keep their booth and exhibition area in a neat and clean condition.
  • Vendors applying for a Douglas County Health Department Temporary Event Vendor permit must complete and submit the online application (Vendor_Packet_2252021_fillable.pdf
    (douglascountyhealth.com).
  • Placement of vendor booth and mobile truck will be assigned by the Native Omaha Days Organizing Committee.
  • Vendor agrees to sell products within the approved designated space. Any use of site space beyond that assigned to the Vendor including the addition of tables outside or around the vendor space is not permitted.
  • Personal vehicles are prohibited from parking in the designated area during event hours (except mobile food trucks).
  • All vendors must cease operating @ 11 PM and off the premises each day by Midnight. Vendors on the premises after Midnight will be assessed an additional $75 fee for every 30 minutes remaining on the festival grounds and risk the opportunity to participate at future festivals.
  • Vendors will receive a badge to display on your mobile unit or booth to signify official participation. Badge must be visible at all times (lost or stolen badges will be reissued at a cost of $25/ea.)
  • Security Deposit: A refundable security deposit of $150.00 must be submitted along with the application. Vendor shall leave the festival grounds in the same condition in which they were provided. Any damage to property sustained as a result of Vendor may result in forfeiture of security deposit, and Vendor will be responsible for reimbursement of any costs incurred by the Native Omaha Days Organizing Committee to return the grounds to the condition in which they were provided (to the extent such costs are not otherwise covered by the security deposit.)
  • Food inspections will begin @ 10 am (one hour prior to opening).
  • Vendors are encouraged to bring additional lighting for their booth or food truck.
  • Overnight security will be provided Tue. Jul 27, 2021 thru Sun. Aug 1, 2021. Vendors must secure their booth at night and remove all valuable items before closing up at the end of the day. The Native Omaha Days Organizing Committee is not responsible for lost, stolen items, or damage to any products, equipment,
    displays or other belongings in their booth or mobile truck.
  • Permit: Vendors are responsible for obtaining all City and State permits.
  • The Native Omaha Days Organizing Committee reserve the right to decline vendor request for any reason and/or if we feel there is too much duplication.
  • Vendor agrees not to assign, sublet or share the whole or any part of his/her assigned space. Violations will result in the vendor’s immediate removal from the event without a refund and forfeiture of the entire security deposit and future participation.
  • No loudspeakers, phonographs, sound movies or megaphones that interfere with adjoining vendor spaces will be permitted. Vendor space and operation must conform to any regulation as per the City of Omaha.
  • Vendors are required to have a menu displaying all food items to be sold. The menu must include name of food, beverage products, and price.
  • Booth Signage: Vendors are required to bring their own signage to showcase their extended product price menu. Signage can be hung on the front of booth tables, displayed on sandwich board signs, or freestanding signs. If freestanding signs or Sandwich Boards are used, they must not obstruct the pedestrian walkway. Vendors will be permitted to hang signs/banners above their booth space. Signage should not exceed a maximum height of 2.5 feet (32 in) above the tent and should be no longer than your booth.
  • Any vendor found dumping oil or grease on the ground, drain or any other area of the event property will bear the cost and responsibility of cleaning up the grease and any damages it may cause. Anyone found doing this will be asked to leave the event, your deposit forfeited and future participation at the NOD Festival will be denied.
  • Trash Disposal: Vendors are responsible to collect & properly bag trash within your booth area. Trash cans will be located throughout the festival grounds. Each space must be kept clean throughout the event. A clean-up crew will collect properly bagged trash from outside of your area. Booth space that have trash and garbage bags that have not been properly sealed and discarded are subject to forfeit future participation during Native Omaha Days Festival.
  • Vendors must meet all Douglas County Health Department (DCHD) Guidelines and comply with the Temporary Food Service Requirements and Temporary Event Booth Set-up. Download Packet online –
    Vendor_Packet_2252021_fillable.pdf (douglascountyhealth.com).
  • Vendors selling beyond their approved permit or application may be subject to forfeit their participation at future Native Omaha Days Festival events.
  • If you have questions about Douglas County Health Dept. Temporary Event Vendor Packet or diagram of booth set-up, please contact Joe Gaube, Supervisor of Food and Drink at Douglas County Health Department (402) 444-7488.
  • Your reserved vendor space will be confirmed once application has been approved and full payment is received along with your General Liability Insurance certificate. Deposits or partial payments will not be accepted.
  • Food vendors are required to bring their own fire extinguishers. Food vendors will not be allowed to cook under the booth or tent.
  • All food vendors are responsible for bringing their own fire extinguisher.
  • Applicants will be notified of their status within one week of submission.

 

 

APPLICATION AND PAYMENT SUBMISSION

If approved, failure to submit all necessary documents, applications, and fees by the deadline will make your
application ineligible for consideration. Completed applications and supporting documentation should be emailed
to info@nativeomahadays.org.

 

Cancellation Policy

The Native Omaha Days Organizing Committee reserves the right to cancel a vendor contract at any time for the benefit of the Native Omaha Days Festival or sole discretion. Vendors may cancel from the event with written or email notice. Cancellations received prior to July 9, 2021 are eligible for a refund minus $25 processing fee.

No refunds will be issued for cancellations received after July 9, 2021.

 

 

By signing this form, I acknowledge that I have carefully read and understand the rules and regulations within this
document and agree to adhere to any and all guidelines.

 

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